Cohumi.
Start free

Templates & checklists · free, no sign-up

The spreadsheet and the checklists we use ourselves.

Start with the staff list — it is the one file that sets up a whole company.

Excel · staff, branches, shifts

Staff list template

One row per person, with dropdowns for every fixed answer (pass type, pay type, SHG fund, working days) and notes on each column. Paste your existing list under the headers — names, NRIC, salary and dates in any common format are understood. Upload it to Cohumi and the company is set up: branches with clock-in zones, shifts, staff, leave balances, roster.

Download .xlsx
Checklist

What an itemised payslip must show

Employers must give every employee covered by the Employment Act an itemised payslip. These are the items MOM lists, as checked on 7 Nov 2026.

  1. 1Employer's and employee's full names
  2. 2Start and end of the salary period, and the payment date
  3. 3Basic salary — with the rate and hours, days or pieces for hourly, daily or piece-rated staff
  4. 4Allowances, fixed and one-off
  5. 5Other payments: bonus, rest day pay, public holiday pay
  6. 6Deductions, fixed (employee CPF) and one-off (unpaid leave, absence)
  7. 7Overtime hours, overtime pay and the overtime period if different
  8. 8Net salary paid
  9. 9Given with the salary, or within 3 working days; keep copies for 2 years (1 year after an employee leaves)

Cohumi payslips carry every item and open on the staff app the day the month is published.

MOM — Itemised payslips
Checklist

Payroll month checklist

The order that stops the same five mistakes every month.

  1. 1Approve or reject every leave, claim and clock-out fix in the period
  2. 2Check overtime hours against the roster — 72 h a month is the cap
  3. 3Enter new joiners, leavers and pay changes dated this month
  4. 4Confirm bank details for anyone new
  5. 5Run a draft, compare with last month, then approve
  6. 6Pay salary within 7 days of the period end; overtime within 14
  7. 7Submit CPF by the 14th of the following month

The "Before you approve" list in Cohumi runs the first five automatically and shows what is still open.

MOM — Paying salary
Checklist

New hire checklist

Everything a staff record needs on day one so payroll and leave are right from the first month.

  1. 1NRIC / FIN, date of birth, pass type and expiry
  2. 2Join date, basic salary, pay type, working week and rest day
  3. 3Citizenship or PR date (sets the CPF table) and SHG fund
  4. 4Bank account for salary
  5. 5Outlet, shift pattern and reporting manager
  6. 6Statutory leave balances for the year
  7. 7A login slip for the staff app

Add the person once; Cohumi seeds the leave, picks the CPF table, prints the login slip and reminds you before the pass expires.

Official templates from MOM

For key employment terms and payslips MOM publishes its own templates; use those for the legal wording. Cohumi generates the payslip and the employment letters for you once a company is set up.

Itemised payslips at MOM Our guides to the rules

Upload the staff list and you are set up.

Branches, shifts, staff, leave and roster from one file. Free for any team size.

Start free Try the demo